How to Create Free Business Email Easily in 2023

Do you want to establish a professional identity with a business email? Look no further! In this article, we will show you how to create a free business email account in 2023.

Every Business irrespective of their size needs a business email. It is the most important tool you can use to communicate with your customers. It's the way that they will reach out to you and ask questions about your products or services, which is how they will be able to make the decision about whether or not they want to purchase from you.

What is a Business Email and Why is it important?

Free business email account

A business email address is the unique address assigned to a company or organization. Every business email reflects your company and your customer will be able to identify identity you easily. Business emails can also help you to decrease scams or frauds with your company. 

When you create or manage a business email address, you need to decide which type of address you want to use. A business email address can be an official business address, such as your company's website address, or a personal address that you use for your business.

If your business has more than one website, you can use a different business email address for each website. Or, you can use the same business email address for all your websites.

There are many importance of using business email address. Some of the main importance of custom business email address are as follows:

  • Custom business email address looks more professional. 
  • Custom business email helps you earn to customer’s trust as a legitimate business.
  • Business emails are short and easy to remember.
  • Business emails also helps you to promote your business as business email are associated with your domain name.

There is one of the best things about having your own custom business email address - you can do it for free, so there is no excuse for you not to have one.

A business email is a tool that can help you stay in touch with clients and vendors, and it's something you should think about setting up sooner rather than later.

How To Create Business Gmail Account For Free

When you want to send emails for our website or maybe cold emails, we want to look professional and we want a business email address. And that's exactly what we will learn today. We will guide to on how to create a professional business email address and for 100% free. 

Setting up a business email account is simple. Before, you move on it's important for you to have a domain name and website hosting to use business email adress. 

Follow the simple steps given to create a new business email account for free. 

Step 1: Sign in to your Web hosting provider.

Step 2: Go to CPanel of your hosting. 

Step 3: There you'll find email account options. Just click on that 

Step 4: Click on the ‘Create’ button to make your free business email address.

Step 5: Type your new business email address user name. For example;

Step 6: Choose a strong password and click on create. 

Step 7: After that, click on check email.

Step 8: Now click on roundcube open source webmail software.

Step 9: Now you need to create a fresh new Gmail account so that you can connect your business email. 

Step 10: Open Gmail app, go to settings and then click on see all settings. 

Step 11: Click on account and import and then click on check email from other account. 

Step 12: Add the new business email account that we just created. 

Step 13: Now put the password that you used for your Gmail account.

Step 15: From the checklist select label incoming messages and click on add account.

Step 16: Complete all the minor steps that occur one by one such as putting your username and password. 

Step 17: Verify your email account by pasting your confirmation code and you're all set up.

Congratulations, you have successfully created a free business email address. Now all you need to do is just set your business email address as default address for sending and receiving emails. Once you are done, you can start sending emails using your professional business email address. 

Create a Business Email Address using Google Workspace

There is a service offered by Google called Workspace (formerly G Suite), which includes Gmail and other productivity tools such as Docs, Drive, and Calendar as well as professional business email addresses.

However, this method isn't free, but it enables you to use your own business name as your professional business email address with a Gmail account.

Google Workspace starter plan costs $6 per user each month but it comes with many advantages. It will give you access to Gmail, Docs, Drive, Calendar, and audio/video conferencing with 30 GB of cloud storage for each user.

Advantages of using Google Workspace:

  • To send and receive emails, you will use Gmail's apps and familiar interface.
  • Google's technology is far superior, ensuring that your emails are delivered immediately and do not end up in spam folders.
  • Shared server resources are available from your web host.This indicates that they do not wish for you to send too many emails. On the other hand, you can send up to 2,000 emails per day with Gmail.

You get all the best email functionality you could ever wish for, such as a smart spam filter, conditional email forwarding, a two-factor authentication system for added security, and a whole lot more.

Let's have a look at how you can set up a business email address using G Suite so you can have a better understanding of how it works.

Step 1: Visit the Google Workspace website and click on the get started button.

Step 2: Enter your business name, the number of employees, and the country where you are located.

Step 3: Click on the next button to continue.

Step 4: You will be asked to enter your personal contact information including your name and email address.

Step 5: You will be asked to choose a domain name. If you already have a domain name, then click on ‘Yes I have one I can use’. And if you don’t have a domain, then click on ‘No, I need one’ to register a domain name.

Choose your domain name
Screenshot by Sanjeev Mangrati/WebNotee

Note:- Purchasing a new domain name will require you to pay separately for registering a new domain name. The cost of registering a new domain name will be displayed on the screen, and is usually set at $14.99 per year.

Step 6: If you click on yes I have a domain name then you'll be asked to enter your domain name. 

Step 7: When you have chosen the domain name that you wish to use, you will be asked to create a Username and Password for the account you will be creating.

Step 8: After that, you will see a success message and a button to continue with the setup.

continue with the setup.
Screenshot by Sanjeev Mangrati/WebNotee

Step 9: After you complete the payment process, you'll be redirect to setup page and on that page click on protect. 

Step 10: Now login to your DNS provider and go to domain list.

login to your DNS provider
Screenshot by Sanjeev Mangrati/WebNotee

Step 11: Select the domain name that you want to use and click on manage.

Step 12: Go to advance DNS and add records.

Here you need to add some records. We're going to add a TXT record. So click on add new record, scroll down to TXT record. And then under host, follow the instructions that Google document gives you. Just copy the text value and paste that.

Google Workspace Setup
Screenshot by Sanjeev Mangrati/WebNotee

Now just hit the checkmark. Once that's done, come back to the admin panel and click Protect domain. It will start checking the verification records and it could take up to five minutes.

We're almost at the finish line, all we have to do is activate our email address. A box will be popped up before you begin. This is just if you're moving it from another email client, so they want to make sure that your emails are backed up. So just hit, I'm ready to activate Gmail.

So the next step in my case is going to be on Name Cheap, it could be on GoDaddy or wherever you got your domain or wherever it's pointing to. Go to your DNS provider and click on domain list, then click on Manage and then advanced DNS. 

You're just gonna go down to mail settings, you could either do it manually, and then you'd have to copy and paste everything in manually or you could scroll down to Gmail, click Gmail, and hit save changes and it should automatically update it on the other end.

scroll down to Gmail, click Gmail, and hit save changes
Screenshot by Sanjeev Mangrati/WebNotee

Once you've done that, click Activate Gmail. Now it will check for when it updates on the Name Cheap or your domain providers website. It could take up to five minutes.

If you set everything up correctly, it says good job MX records are updated. Now you can just click Finish and thats all. I know it says that it's 67% done but we didn't create any new users. So you can just click Skip now.

Now you can simply visit the Gmail website to check your email inbox or use the official Gmail apps on your phone to send and receive new emails.

If you have a business or do any email marketing you need a professional business email address. Google workspace makes it super simple for anyone to create a professional email address in no time at all.

Have you started to email marketing? Let us know in the comments. If you'd like this article, then don't fortget to share woth your friends amd if you have any questions drop them in the comments.

Next Post Previous Post
No Comment
Add Comment
comment url